Department:  Governance
Job Title:  Company Secretary
Reports to:  Chief Operating Officer
Grade: Manager
Location: Isle of Man
Advertising Date: 27 November 2018

Overall purpose of the role:

The Company Secretary position is at the heart of the corporate governance function, ensuring that all Group activities undertaken comply with company law requirements and best corporate governance practices. The Company Secretary acts as a point of communication between the Group Board of Directors, Group shareholders, the respective Subsidiary Companies’ Boards of Directors, Board sub-committees, the executive management team and management committees.


The Capital International Group is seeking to recruit an experienced company secretary who can add value to corporate governance operations and support the business in achieving its long-term objectives.

Reporting to the Chief Operating Officer and working closely with the Group Chief Executive Officer and the Chairs of the respective Boards and Committees, duties will include the core day-to-day company secretarial responsibilities for the Group and its subsidiary entities, including the provision of guidance on statutory and corporate governance matters and providing support and regular attendance at Board and committee meetings.  The Company Secretary will work in consultation with the Group in-house Legal Counsel and any other company secretaries that may be appointed for subsidiaries that are based in other jurisdictions.

Role Description and Key Duties:

  • Organise and prepare agendas and papers for board meetings, committees and annual general meetings (AGMs).
  • Take accurate minutes of Board, Shareholder and Committee meetings and draft resolutions.
  • Accurately record decisions and follow up on actions from meetings.
  • Maintain statutory records, including Register of Members, Directors and Secretaries.
  • Maintain an accurate and up to date company secretarial software system.
  • Lodge requisite forms and annual returns with IOM Companies Registry.
  • Oversee the Group Governance Framework and Group Policies, ensuring they are kept up to date and referred to the appropriate committee for approval and annual reviews.
  • Deal with correspondence, collate information and write reports, ensuring decisions made are communicated to the relevant stakeholders.
  • Act as the central point of contact for Non-Executive Directors.
  • Contribute to meeting discussions, as appropriate, in relation to company legal and governance issues which may impact on Group operations.
  • Preparation and execution of documentation including powers of attorney and authorised signatory lists;
  • Maintain up to date KYC information for Directors and authorised signatories.

Qualifications and Skills Required:

  • LLB / ACIS or FCIS (Qualified Chartered Secretary) are preferred qualifications.
  • 5 – 10 years’ experience in a similar role.
  • Integrity and discretion when handling confidential information.
  • Good verbal and written communication skills.
  • Strong presentation skills.
  • Good working knowledge of technology solutions and applications that support an effective and efficient company secretarial function.
  • Excellent interpersonal skills and the ability to work collaboratively with individuals at all levels of the corporate environment.
  • Attention to detail and a well-organised approach to work, with the ability to prioritise workloads and remain calm under pressure.
  • The capacity to work with numerical information in addition to analytical and problem-solving skills.
  • A diplomatic approach and the confidence to provide support to high-profile company staff and Board members.
  • Management skills and a sound grasp of corporate governance issues.
  • A commercial frame of mind.

If you share our values of innovation, integrity & excellence and you are driven to be the best you can be, then please send a copy of your CV and a covering letter, together with any questions/queries you may have to:

The closing date for this vacancy is 10 December 2018.